When the literacy has reached every family of India, then it’s impossible to manage their data without automation for the educational institutes. Few years back a school could be managed with a bunch of paper works by registers and clerks. But now the same school has become more complex organisation and that requires various types of documents. If you see closely, colleges as earlier deal with lakhs of student application from the entire country of hundreds of schools. To manage such huge amount of data manually without any error is not possible.
To make possible this task there are highly efficient ERP systems like SAP (B1) Business One that can integrate all the operations of an educational institution like Finance, Admission, Results, Examination, Certificates etc. It also digitally stores all the data in a central database which can be accessed quickly eliminating extensive paperwork.
Modern educational establishments have tonnes of data that just keep multiplying by the number of students, classes/courses, subjects, trimesters/semesters, etc. A smart ERP software easily manages this piles of data to derive any meaningful conclusion. ERP software allows storing such data in predefined formats which can be quickly accesed and cross-sharing between different departments.
Apart from this, SAP Business One ERP software system implementation in educational institutions also increases data accuracy, data security, reduced lead time, quick changes, faster and reduced paperwork. ERP system automates several tasks like grade calculation, stock alerts of stationery, sports equipment, alerts about late coming students, fee defaulters, library management, etc.
Apart from above mentioned functions, some critical areas where ERP software is extremely useful in accounting – Like any finance module in any industry, finance module in educational institution takes care of accounts receivables/payable, defaulter list preparation using cost centre management function.
Some useful modules which can be included to run an efficient modern educational institute-
- Timetable Module – This module enables the creation of automatic and manual time tables that optimize the utilization of classrooms, faculty and other resources.
- Admission Module – This module allows shortlisting of candidates based on predefined criteria, registration, payments, and disyribution of admit cards.
- Fees Management System – This module allows the user to define fee structures in the system for various courses even in various currencies for International students. The system also allows making exceptions and discounts for various categories like children of armed forces personnel, special casts, etc.
- Examination Management – This is one of the key pain areas of any educational institution where ERP software proves game changer. ERP serves as a safe locker for storing exam papers that can be secured by different layers of passwords with restricted access to only designated members. Also a seating arrangements could be implemented based on preset seating rules, the number of students appearing for the examination and the number of rooms available.
Now, you can easily understand that like any other industry, ERP software for the educational industry is extremely useful in various ways. If your institute is in eastern india then MegathermErp Pvt Ltd is the best SAP B1 ERP provider in this domain. If you want to see how your institute can flourish with automation then contact us now. Our engineers will show you a free demo exclusively for you. Apart from that we provide one year free post integration support to make your institute habituated with the ERP system.